Parts Specialist I MEDOT

The Parts Specialist will manage the customer’s internal parts identification numbering system and maintain all references in the point of sale system. The Parts Specialist will assist with inventory control, data entry in inventory systems, and may occasionally provide customer service to MaineDOT employees who need parts/equipment to perform their job, as well as drive a MANCON vehicle to pick up parts.

This is an hourly position.

Provide quality customer service to include but not limited to the following:

• Attention to detail
• Review, familiarize with and adhere to MANCON’s SOPs and Safety Manual.
• Meet and greet customers
• Determine and create the MaineDOT Part Identification Number (MPIN) in customer's Fleet Focus M5 system and assign MPIN in the inventory system
• Coordinate and assist with all MANCON locations to update and correct items numbers and MPIN in the inventory system and customer’s Fleet Focus M5 system
• Review and merge part numbers in customer's Fleet Focus M5 system
• Ask appropriate questions to ensure correct MPINs are researched and provided
• Answer questions regarding correct part number descriptions in inventory system and customer's Fleet Focus M5 system
• Review supplied requisition forms to ensure they are properly completed (signatures, timestamps, part numbers, descriptions and quantities)

Data Entry Requirements

• Generate and review inventory reports in the inventory system and customer's Fleet Focus M5 system
• Assist in entry of specific inventory information into inventory system
• Assist in generating invoices for customer requisitions in the inventory system
• Assist in entry of vendor receiving documents in the inventory system

Inventory Management Requirements

• Assist in creating new item numbers while standardizing the MPINs in the inventory system and Fleet Focus M5 system
• Assist in performing weekly inventory cycle counts
• Assist in performing counts during Wall to Wall inventories

Other Requirements

• Assist in any special projects
• Provide 24 hour support at the MaineDOT location during emergencies
• Travel to other regional locations as needed
• Adhere to required procedures
• Participate in the SCM continuing training program
• Assist with Store Supervisor duties as assigned
• Additional tasks and projects as needed or requested
• Obtain and maintain a forklift certificate

• 1 year computer experience
• 24-hour availability
• Valid Driver’s License with two years driving experience
• 1 year experience with auto or heavy duty truck parts

• Inventory experience

Work is mostly performed in storerooms and warehouses which may have uncontrolled temperatures and dirt/dust/damp conditions. Work is also performed in vehicles traveling to sites.