This Inventory Specialist position is a member of the SCM Travel Team, whose primary duty is implementing new Vendor Managed Inventory (VMI) operations and whose secondary duty is performing support functions at existing VMI locations, such as wall-to-wall inventories, special projects, filling in for staffing shortages, etc.
During an implementation, the Inventory Specialist is responsible for identifying and creating item numbers, storeroom setup and organization, training new employees, and will be well versed in all SCM procedures such as inventory control, purchasing and receiving, billing, etc.
This position requires multi-task abilities, team player approach and self-motivation to work independently without direct supervision.
The position does require significant travel to complete the assigned functions. Implementation projects may last many months and schedules are often dependent on customer requirements. Support functions that require travel are generally limited to 1 – 2 week trips, but will be varied based on VMI implementations and SCM operational issues. Travel expenses (hotel, airfare, rental car, tolls, etc) are paid by the company. The employee will be paid federal per diem rates while traveling.
Duties include but are not limited to the following:
VMI Implementation Requirements
1. Attend customer meetings to detail implementation timelines and requirements
2. Participate in inventories for transfer of existing inventory
3. Provide training on process and procedures to new employees
4. Establish new vendor accounts
5. Research parts for procurement utilizing vendor/manufacturer websites, publications, equipment manuals, microfiche, and other sources
6. Check part availability utilizing the inventory system
7. Perform transactions in the inventory system, such as receipts, transfers, and sales
1. Download reports from inventory management software programs, review reports, and make recommendations based on analysis
2. Collect weekly cycle count data from various sources and compile and submit as directed
3. Perform various administrative functions in support of contract compliance
4. Monitor specific data in inventory software programs and perform corrective action (i.e. correcting nomenclature on part numbers, refining descriptions, etc.)
1. Create spreadsheets, sort, format, and create formulas, etc. as required
2. Collate information from various sources to produce reports
3. Research using the internet
4. Proofread documents for grammar, content, clarity, accuracy of information, etc.
5. Create concise correspondence which is understandable for a wide variety of comprehension levels
6. Work with Accounting Department regarding billing issues
7. Communicate with off-site employees and vendors (emails, phone calls, etc.)
8. Perform basic administrative functions: filing, ordering supplies, sending/receiving faxes, mailing correspondence, scanning documents, etc.
9. Learn inventory software programs (Microsoft Dynamics Navision) and become proficient at running reports, customizing reports, downloading information into spreadsheets, and performing various functions (creating part numbers, reviewing part numbers already created for correctness, researching accounting issues, editing part numbers, etc.)
10. Monitor purchases for compliance
11. Confer with vendors to obtain product information, pricing, discounts, availability of product, invoicing issues, order status, etc.
12. Create purchase orders
13. Review invoices and associated paperwork
14. Assist with special projects as needed
Additional tasks/assignments may occur.
Work is mostly performed in storerooms and warehouses which may have uncontrolled temperatures and dirt/dust/damp conditions. Work is also performed in vehicles traveling to sites.