• Inventory Specialist

    ID 2018-3948
    Company : Name Linked
    Work Day
    Monday - Friday, Other
    Work day - Other
    occasion weekends
    Work Shift
    1 First shift
    Shift - Other
    occasional overtime, after hours
    Background Check
    Credit Check, Criminal Check, DMV Check
    Skills/Competency Check
    Driver's License, Forklift License
  • Overview

    This Inventory Specialist position is a member of the SCM Travel Team, whose primary duty is implementing new Vendor Managed Inventory (VMI) operations and whose secondary duty is performing support functions at existing VMI locations, such as wall-to-wall inventories, special projects, filling in for staffing shortages, etc.

    During an implementation, the Inventory Specialist is responsible for identifying and creating item numbers, storeroom setup and organization, training new employees, and will be well versed in all SCM procedures such as inventory control, purchasing and receiving, billing, etc.

    This position requires multi-task abilities, team player approach and self-motivation to work independently without direct supervision.

    The position does require significant travel to complete the assigned functions. Implementation projects may last many months and schedules are often dependent on customer requirements. Support functions that require travel are generally limited to 1 – 2 week trips, but will be varied based on VMI implementations and SCM operational issues. Travel expenses (hotel, airfare, rental car, tolls, etc) are paid by the company. The employee will be paid federal per diem rates while traveling.


    Duties include but are not limited to the following:


    VMI Implementation Requirements
    1. Attend customer meetings to detail implementation timelines and requirements
    2. Participate in inventories for transfer of existing inventory
    3. Provide training on process and procedures to new employees
    4. Establish new vendor accounts
    5. Research parts for procurement utilizing vendor/manufacturer websites, publications, equipment manuals, microfiche, and other sources
    6. Check part availability utilizing the inventory system
    7. Perform transactions in the inventory system, such as receipts, transfers, and sales


    Inventory Management
    1. Download reports from inventory management software programs, review reports, and make recommendations based on analysis
    2. Collect weekly cycle count data from various sources and compile and submit as directed
    3. Perform various administrative functions in support of contract compliance
    4. Monitor specific data in inventory software programs and perform corrective action (i.e. correcting nomenclature on part numbers, refining descriptions, etc.)


    Ancillary Requirements
    1. Create spreadsheets, sort, format, and create formulas, etc. as required
    2. Collate information from various sources to produce reports
    3. Research using the internet
    4. Proofread documents for grammar, content, clarity, accuracy of information, etc.
    5. Create concise correspondence which is understandable for a wide variety of comprehension levels
    6. Work with Accounting Department regarding billing issues
    7. Communicate with off-site employees and vendors (emails, phone calls, etc.)
    8. Perform basic administrative functions: filing, ordering supplies, sending/receiving faxes, mailing correspondence, scanning documents, etc.
    9. Learn inventory software programs (Microsoft Dynamics Navision) and become proficient at running reports, customizing reports, downloading information into spreadsheets, and performing various functions (creating part numbers, reviewing part numbers already created for correctness, researching accounting issues, editing part numbers, etc.)
    10. Monitor purchases for compliance
    11. Confer with vendors to obtain product information, pricing, discounts, availability of product, invoicing issues, order status, etc.
    12. Create purchase orders
    13. Review invoices and associated paperwork
    14. Assist with special projects as needed


    Additional tasks/assignments may occur.


    1. Two (2) years experience in an office environment
    2. Experience with Microsoft Office
    3. Inventory software program knowledge
    4. Interpersonal skills
    5. Organizational skills with attention to detail
    6. High School Diploma or equivalent
    7. Valid Driver's license
    8. Obtain and maintain a forklift license

    Preferred Qualifications

    1. Experience in utilizing an Inventory/Point-of-Sale application to manage inventory
    2. A desire to make process improvements to benefit the company
    3. Ability to identify important information to emphasize in reports
    4. Exceptional problem-solving abilities

    Physical Requirements

    Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

    Essential Requirements

    Driving, Lifting, Reaching, Sitting, Standing, Stooping, Walking

    Physical Requirements Other

    Work is mostly performed in storerooms and warehouses which may have uncontrolled temperatures and dirt/dust/damp conditions. Work is also performed in vehicles traveling to sites.


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